Administrative Assistant

Overview

This role is the first point of contact for many clients, suppliers and visitors. The key focus is to provide exemplary customer service to internal and external customers.

 

Key Responsibilities

  • Provide administrative support to all departmental members
  • Purchase order creation, billing, and invoicing functions
  • Conference, meeting and travel organization
  • Courteously receive and screen all inbound calls, emails, and visitors
  • Review, evaluate and distribute all incoming and outgoing mail
  • Take and transcribe dictation notes and meeting minutes
  • Maintain a high level of confidentiality in all interactions
  • Maintain a professional image and demeanor with all employees, management, executives, and visitors at all times
  • Maintain and monitor office supply inventory levels and place orders as required
  • Maintain kitchen supplies
  • Coordinate couriers
  • Other duties, relevant to the position, shall be assigned as required

Qualifications and Education Requirements

  • College diploma or equivalent experience
  • 2 – 5 years’ experience as an Administrative Assistant
  • Proficient use of various office based software including Microsoft Office
  • Ability to complete applicable reports, records, and related administrative tasks
  • Ability to communicate effectively with members of the public, staff and others who are involved
  • Critical thinking, decision making, and problem-solving skills

Core Competencies

  • Attention to detail with a high level of accuracy
  • High degree of professionalism and discretion with a proven ability to deal sensitively with confidential information
  • Excellent interpersonal and communication skills (both oral and written)
  • Proven ability to establish and maintain cooperative working relationships with co-workers in all departments
  • Organizational and time management skills with demonstrated ability to work under strict deadlines and set priorities

Interested?

Get in touch by sending a cover letter and a resume with subject line ‘Administrative Assistant’ to careers@fmav.ca
We thank all applicants for their interest; however only those selected for an interview will be contacted.