9 Ideas to Make Your Event More Sustainable

greenevent

 

Large events can be a major source of greenhouse gas emissions. Think of all the elements of your event: venue, food & beverage, transportation, paper and other materials and your audiovisual systems all leave a carbon footprint. In support of Earth Day, here are nine ways to help reduce the carbon footprint at your next event:

 

  1. LED Lighting

By far the most energy efficient, cleanest and most eco-friendly way of illumination is LED lighting. In addition to the environmental benefits, LED or digital light is incredibly versatile to lend a variety of different looks, moods and atmospheric elements to any event

 

  1. Projections

Stage and set design can be costly and material-intensive. Eliminate waste and associated fuel consumption through transporting heavy set pieces by employing projection mapping. Projection mapping uses energy-efficient technology to turn objects, walls, floors, often irregularly shaped, into a display surface for video projection. In addition to the environmental benefits, projection mapping and video projection can transform a room instantly to reflect changes in programming or presentation.

 

  1. Webcast

Eliminate many of the monetary and environmental costs taking your meeting online via webcast. Webcasting with FMAV is secure, accessible and delivered with dedicated service. What’s more, there’s no fuel consumption through travelling and a greatly reduced carbon footprint.

 

  1. Mobile Event App

Do away with those cumbersome paper conference guides and offer your attendees a mobile event app that they can download to their smartphone. In addition to the ecological benefits, mobile event apps can be easily updated and integrate with social media platforms to take your attendee engagement and data analysis to the next level.

 

  1. Digital Signage

Reduce paper usage even more by opting to replace signage with energy efficient LED screens. Like the mobile event app, screens can be easily updated to provide guests with up-to-the-minute information and changes to programming, if necessary.

 

  1. Food and Beverage

Request organic, locally produced food and beverages to cut transportation emissions. Organic food and beverages do not use synthetically produced fertilizers or chemicals derived from fossil fuels.

 

  1. Venue Selection

Select a venue that is LEED certified, or that employs energy- and water-efficient equipment and practices, and schedules its energy-intensive resources (water, heat, A/C) around meeting requirements.

 

  1. Destination Selection

Select a destination city that is close to the majority of the participants and is served by direct flights. Multiple take-offs and landings result in higher emissions from air travel. Choose a destination city with a good public transport system that connects the event venue with major transportation hubs and accommodations.

 

  1. Offsetting Event-Related Emissions

Once energy conservation and emission reduction strategies are exhausted, emissions that cannot be further reduced or eliminated can be offset. Renewable Energy Certificates (RECs) may be used to offset the electricity used during the staging of the event. Carbon offsets can be used to offset all emissions, including those from air travel, energy use (including electricity), vehicle use, etc

 

Happy Earth Day from FMAV!